Step-by-Step Guide to RCMC Certificate 2026: Process, Benefits & Requirements

 Are you planning to start an export business in India or already exporting products to international markets? If yes, you may need an RCMC Certificate to meet export-related requirements and access applicable benefits under India's Foreign Trade Policy.

The Registration-cum-Membership Certificate (RCMC) is an important registration for exporters dealing in products or services covered by recognised Export Promotion Councils (EPCs), Commodity Boards, and other authorised organisations.

In India, the Directorate General of Foreign Trade (DGFT) provides an online platform for applying for an RCMC certificate. Exporters can submit applications, upload documents, pay applicable fees, and track their application status through the e-RCMC portal.

In this guide, we will explain everything about RCMC registration in 2026, including its meaning, eligibility, documents, application process, benefits, and validity.

What Is an RCMC Certificate?

RCMC stands for Registration-cum-Membership Certificate. It is an official certificate that confirms an exporter is registered as a member of the relevant Export Promotion Council, Commodity Board, or authorised registering organisation.

The certificate is generally required by exporters who want to avail themselves of applicable benefits under the Foreign Trade Policy or fulfil specific export-related requirements.

The certificate is issued through the DGFT's e-RCMC platform by the concerned registering authority.

For example:

• APEDA handles registration for eligible agricultural and processed food product exporters.

• The Spices Board handles eligible exporters dealing in spices.

• The Tea Board handles exporters dealing in tea.

• The Tobacco Board handles eligible tobacco exporters.

• FIEO provides registration options for certain multi-product exporters and products not covered by another council.

The appropriate authority depends on the main product or service being exported.

Who Needs an RCMC Certificate in India?

RCMC registration is relevant for businesses and individuals involved in export activities.

The following exporters may need an RCMC certificate:

1. Manufacturer Exporters: Businesses that manufacture products in India and export them to other countries.

2. Merchant Exporters: Traders who purchase products from manufacturers and export them internationally.

3. Service Exporters: Businesses providing eligible services to customers outside India.

4. Multi-Product Exporters: Businesses exporting different categories of products.

5. New Export Businesses: Entrepreneurs planning to enter international markets and access applicable export-related benefits.

Important 2026 Update: On 16 September 2026, the Government introduced an exemption from the RCMC or Certificate of Registration requirement for eligible export consignments having an FOB value of up to ₹3 lakh, wherever the certificate would otherwise be required under the Foreign Trade Policy. For consignments exceeding ₹3 lakh, the existing requirement continues wherever applicable.

Therefore, exporters should check the applicable conditions before applying.

Benefits of RCMC Certificate in 2026

Obtaining an RCMC certificate offers several advantages to eligible exporters.

1. Access to Applicable Government Benefits

RCMC registration helps eligible exporters meet the membership requirements for accessing benefits and facilities available under the Foreign Trade Policy.

2. Recognition as a Registered Exporter

It establishes the exporter's membership with a recognised Export Promotion Council or Commodity Board.

3. Export Promotion Support

Registered members may receive information about international trade opportunities, export markets, buyer-seller meetings, and industry-related developments.

4. Participation in Trade Events

Depending on the council's membership rules, exporters may get opportunities to participate in international exhibitions, trade fairs, and business events.

5. Industry-Specific Guidance

Export Promotion Councils provide relevant updates, guidance, and information about export procedures and market requirements.

6. Better Business Opportunities

RCMC membership can help exporters connect with industry networks, explore new markets, and build relationships with international buyers.

Documents Required for RCMC Registration

Before starting the application process, exporters should prepare the required documents.

The document requirements may vary depending on the Export Promotion Council, Commodity Board, business structure, and product category.

Generally, the following documents are required:

1. Import Export Code (IEC) issued by DGFT.

2. PAN Card of the business or applicant.

3. GST Registration Certificate, wherever applicable.

4. Certificate of Incorporation for companies.

5. Partnership Deed for partnership firms.

6. LLP Incorporation Certificate for LLPs.

7. Aadhaar details of the proprietor or authorised signatory, as applicable.

8. Bank account details and supporting documents.

9. Manufacturing proof for manufacturer exporters, wherever required.

10. Details of products or services intended for export.

11. Digital Signature Certificate or Aadhaar e-Sign facility for online submission, as applicable.

Make sure all documents contain accurate and updated information to avoid unnecessary application objections.

Step-by-Step Process to Apply for an RCMC Certificate in 2026

The RCMC application process is completed online through the DGFT portal. Follow these steps to apply.

Step 1: Obtain an Import Export Code (IEC)

Before applying for RCMC, you must have a valid Import Export Code (IEC) issued by DGFT.

IEC is an important requirement for most businesses involved in importing or exporting goods from India.

If you do not have an IEC, complete the IEC registration process first.

Step 2: Visit the DGFT Official Website

Visit the official DGFT website and log in using your registered importer/exporter account.

Website: https://www.dgft.gov.in/

If you are a new user, complete the registration process using your business details, email address, and mobile number.

Step 3: Update Your IEC Profile

After logging in, check whether your IEC is linked to your DGFT account.

Make sure your business information, PAN details, address, and other required information are updated.

An updated IEC profile is important for submitting an e-RCMC application.

Step 4: Select the e-RCMC Service

Navigate to the Services section and select the e-RCMC option.

Choose the application for issuance of a new Registration-cum-Membership Certificate.

Step 5: Select the Appropriate Export Promotion Council

Select the Export Promotion Council, Commodity Board, or authorised registering authority according to your main export product or service.

For example, an eligible exporter dealing in agricultural and processed food products may apply through APEDA.

Selecting the correct authority is important because your application will be reviewed by the concerned organisation.

Step 6: Fill in the Application Form

Enter the required information in the online application form.

You may need to provide:

• Business name and address.

• IEC details.

• PAN details.

• Main export products or services.

• Business constitution.

• Export-related information.

• Details of authorised representatives.

Check all information carefully before proceeding.

Step 7: Upload Required Documents

Upload the necessary supporting documents in the prescribed format.

Ensure that documents are clear, readable, and properly signed wherever required.

Incorrect or incomplete documents may result in application objections.

Step 8: Pay the Applicable Registration Fee

After completing the application, pay the prescribed membership and registration charges through the available online payment facility.

The registration fee is not fixed across all councils. It depends on the selected authority and its membership structure.

Step 9: Application Verification

After successful submission, the application is forwarded to the concerned Export Promotion Council or registering authority.

The authority reviews the submitted information and supporting documents.

If any additional information or clarification is required, you may receive an objection or deficiency notice through the portal.

Step 10: Receive Your RCMC Certificate

Once your application is approved, the RCMC certificate is issued electronically through the DGFT portal.

You can download the certificate and keep it for your official export-related records.

RCMC Certificate Validity and Renewal

Generally, an RCMC certificate is valid for five financial years, unless otherwise specified by the concerned registering authority.

The validity is generally calculated from 1 April of the licensing year in which it is issued and continues up to 31 March of the fifth financial year.

For example, an RCMC issued during the financial year 2026-27 will generally remain valid up to 31 March 2031.

Exporters should check their certificate's validity and complete the renewal process within the prescribed timeline to avoid compliance issues.

RCMC Registration Fees in India

There is no single fixed government fee for every RCMC application.

The registration and membership charges depend on factors such as:

• Selected Export Promotion Council.

• Type of business.

• Membership category.

• Export turnover, wherever considered.

• Registration and processing charges.

• Applicable GST.

Some councils may also offer different membership categories with different fee structures.

Therefore, exporters should check the latest fee schedule of their respective registering authority before submitting an application.

Common Mistakes to Avoid During RCMC Registration

Many applicants face delays because of incorrect information or incomplete documentation.

Here are some common mistakes to avoid:

1. Selecting the wrong Export Promotion Council.

2. Providing incorrect IEC or PAN details.

3. Uploading incomplete documents.

4. Using an outdated IEC profile.

5. Selecting the wrong export product category.

6. Ignoring application objections.

7. Not checking the certificate's validity and renewal requirements.

Preparing documents properly and selecting the correct registering authority can help reduce application-related problems.

Why Choose PSR Compliance for RCMC Registration Assistance?

Applying for an RCMC certificate involves understanding export-related requirements, identifying the appropriate registering authority, preparing documents, and completing the online application process.

PSR Compliance provides professional assistance to businesses and exporters seeking RCMC registration in India.

Our team can help with:

• Understanding RCMC registration requirements.

• Identifying the appropriate Export Promotion Council.

• Preparing the required documentation.

• Completing the online application process.

• Assisting with application-related queries.

• Providing guidance on renewal and amendments.

Whether you are a manufacturer exporter, merchant exporter, or a new business planning to enter international markets, our team can help you understand the registration process.

Frequently Asked Questions About RCMC Certificate

1. What is the full form of RCMC?

RCMC stands for Registration-cum-Membership Certificate. It is issued by authorised Export Promotion Councils, Commodity Boards, and other registering authorities.

2. Is RCMC mandatory for all exporters in India?

No. The requirement depends on the applicable Foreign Trade Policy provisions and the nature and value of the export. An exemption applies to eligible consignments with an FOB value of up to ₹3 lakh under the September 2026 amendment.

3. How can I apply for an RCMC certificate online?

You can apply through the DGFT website by logging into your account, selecting the e-RCMC service, choosing the appropriate registering authority, uploading documents, and paying the applicable fee.

4. How long is an RCMC certificate valid?

Generally, an RCMC certificate is valid for five financial years, unless otherwise specified by the registering authority.

5. Is an IEC required for RCMC registration?

Yes. An active and updated Import Export Code is generally required before applying for an RCMC certificate.

6. How much does RCMC registration cost?

The registration fee varies according to the selected Export Promotion Council or Commodity Board and its membership rules.

7. Can I renew my RCMC certificate online?

Yes. Eligible exporters can apply for RCMC renewal through the DGFT e-RCMC portal.

Get Professional Assistance for RCMC Registration in India

Planning to export products from India? Make sure you understand the applicable export registration requirements before starting your business activities.

Getting the right RCMC registration can help you meet relevant export compliance requirements and access applicable benefits offered under the Foreign Trade Policy.

Connect with PSR Compliance for professional assistance with RCMC registration, documentation, online application, and renewal.

PSR Compliance – Regulations Simplified.

Contact Details:

• Website: https://www.psrcompliance.com/rcmc-certification

• Phone: +91 8796104190

• Email: support@psrcompliance.com

Contact our team today and get guidance for your RCMC registration requirements.

RNI Registration Online in India: PRGI Process, Fees & Documents

 

Starting a newspaper or magazine in India can be an exciting business opportunity. Whether you want to launch a local newspaper, a regional news publication or a monthly magazine, there are certain legal requirements you need to complete before starting publication. One of the most important steps is obtaining registration from the Press Registrar General of India (PRGI).

Earlier, this registration was commonly known as RNI Registration. However, following the implementation of the Press and Registration of Periodicals Act, 2023, the Office of the Registrar of Newspapers for India (RNI) was renamed the Press Registrar General of India (PRGI).

Today, publishers can apply for RNI Registration Online through the Press Sewa Portal. The new system allows applicants to submit registration applications, provide publication details and upload supporting documents online.

However, many new publishers still have questions about the process. They want to know how to select a newspaper title, what documents are required, how much government fees are charged and how long the registration takes.

In this article, we will explain everything you need to know about RNI Registration in India, including the PRGI registration process, eligibility, fees, documents and important requirements.

What is RNI Registration in India?

RNI Registration is the commonly used term for the registration of eligible newspapers and periodicals in India.

Under the current legal framework, the Press Registrar General of India is responsible for registering eligible periodicals and maintaining records related to their publication.

The registration process is governed by the Press and Registration of Periodicals Act, 2023, which came into effect on 1 March 2024.

The new law replaced the earlier Press and Registration of Books Act, 1867, and introduced a more streamlined online registration system.

The main purpose of this registration is to maintain proper records of eligible publications and ensure that publishers follow the applicable legal requirements.

For example, if you want to start a weekly newspaper in Hindi, an English daily newspaper or a regional news magazine, you should first check whether your proposed publication falls under the PRP Act, 2023.

Important: The Act applies to periodicals containing public news or comments on public news. Books and academic, scientific and technical journals are generally excluded from its scope.

What is PRGI and What Does It Do?

PRGI stands for Press Registrar General of India. It is the government authority responsible for the registration of eligible periodicals in India.

Earlier, this responsibility was handled by the Registrar of Newspapers for India (RNI).

Under the new system, PRGI performs several important functions related to newspaper and periodical registration.

Its major responsibilities include:

• Registering eligible newspapers and periodicals in India.

• Verifying proposed publication titles.

• Issuing Certificates of Registration.

• Maintaining records of registered periodicals.

• Receiving information about changes in publication details.

• Monitoring compliance with applicable registration requirements.

• Taking action in accordance with the PRP Act, 2023.

The introduction of the Press Sewa Portal has made it easier for publishers to complete many registration-related activities online.

Who Needs RNI (PRGI) Registration?

Not every printed document requires PRGI registration. The requirement mainly applies to periodicals covered under the Press and Registration of Periodicals Act, 2023.

If you are planning to publish public news or comments on public news regularly, you should check whether registration is required.

Some examples of eligible publications include:

1. Daily newspapers

2. Weekly newspapers

3. Monthly news magazines

4. Fortnightly newspapers

5. Regional newspapers

6. Local news publications

7. Other eligible periodicals carrying public news

For example, if someone wants to start a Hindi weekly newspaper in Noida or an English monthly news magazine in Delhi, they should understand the PRGI registration requirements before starting publication.

The registration requirement also applies to eligible publications owned by companies and other organisations.

Eligibility Criteria for RNI Registration in India

Before submitting an application, applicants must fulfil the eligibility requirements under the applicable law.

Some important conditions include:

1. Eligible Ownership

The owner must meet the ownership requirements prescribed under the PRP Act, 2023. Eligible Indian individuals and entities incorporated or registered in India may apply, subject to applicable conditions.

2. Suitable Publication Title

The proposed title must comply with PRGI guidelines. It should not create confusion with an existing registered or allotted publication title.

3. Appointment of Publisher

The owner must appoint a publisher who will handle the registration application and relevant publication formalities.

4. Printing Press Details

Applicants must provide the details of the printing press where the newspaper or periodical will be printed.

5. Accurate Publication Information

Details such as language, periodicity, place of publication, owner and publisher information must be provided correctly.

6. Required Affidavits and Documents

The applicant must submit the prescribed declarations, affidavits and supporting documents.

Meeting these conditions before applying can help avoid unnecessary objections and application delays.

Documents Required for RNI Registration Online

Document preparation is an important part of the PRGI registration process. If the information provided in the application does not match the supporting documents, the authorities may raise objections or request additional clarification.

The documents required may vary depending on whether the publication is owned by an individual or an organisation.

Documents Required for Individual Ownership

If an individual wants to start a newspaper or eligible periodical, the following documents may be required:

1. Identity proof of the owner.

2. Date of birth proof of the owner.

3. Identity proof of the publisher.

4. Identity proof of the editor.

5. Prescribed eligibility and content affidavit.

6. Proposed publication details.

7. Printing press information.

8. Required declarations and supporting documents.

Documents Required for Company or Organisation Ownership

If a company, trust, association, partnership firm or another eligible organisation wants to publish a newspaper, additional documents may be required.

These may include:

1. Certificate of Incorporation or registration certificate.

2. PAN card of the organisation.

3. Identity proof of the authorised applicant.

4. Identity proof of the publisher and editor.

5. Authorisation letter or board resolution, wherever applicable.

6. Shareholding details, where required.

7. Prescribed eligibility and content affidavit.

8. Details of the proposed publication.

9. Printing press details.

10. FDI-related documents, wherever applicable.

Why are these documents important?

PRGI uses the submitted information to verify the applicant, publication ownership, publisher details and other registration requirements.

Therefore, applicants should prepare the documents carefully and ensure that all details are consistent before uploading them to the Press Sewa Portal.

RNI Registration Online Process Through Press Sewa Portal

The government has introduced the Press Sewa Portal to simplify the registration process for eligible newspapers and periodicals.

Applicants can complete the relevant formalities online without following the earlier declaration-based registration procedure.

Here is a step-by-step explanation of the PRGI registration process.

Step 1: Visit the Press Sewa Portal

The first step is to visit the official Press Sewa Portal.

The owner needs to create an account by providing the required personal or organisational information.

After successful account creation, the owner can log in and access the available registration services.

Step 2: Select and Verify the Publication Title

Choosing a suitable newspaper or magazine title is one of the most important steps.

The owner should select a unique and relevant name for the proposed publication.

PRGI examines proposed titles to ensure that they do not create confusion with existing registered or allotted titles.

For example, if you want to launch a Hindi newspaper in Uttar Pradesh, you should select a title that is distinguishable from existing publications.

It is advisable to prepare multiple suitable title options before beginning the application.

Step 3: Complete Owner Details

After creating the account, the owner must provide the required ownership information.

For individual ownership, personal details are required. For company or organisation ownership, the relevant organisational information and authorisation details must be submitted.

All information should be accurate because it forms part of the official registration record.

Step 4: Appoint a Publisher

The owner must appoint a publisher through the Press Sewa Portal.

The publisher plays an important role in completing the registration application.

The appointed publisher must provide the required details and complete the necessary portal formalities.

Step 5: Enter Publication Details

The publisher must provide information about the proposed newspaper or periodical.

The details generally include:

• Name of the publication

• Language of publication

• Periodicity

• Place of publication

• Owner information

• Publisher information

• Editor information

• Printing press details

Before moving forward, carefully review all the information entered into the portal.

Step 6: Add Printing Press Information

The publisher must provide the details of the printing press where the proposed publication will be printed.

The printer or printing press keeper must also complete the required formalities through the portal.

The printing press details should be correct and consistent with the information provided in the application.

Step 7: Upload Required Documents

After entering the required information, the applicant must upload the supporting documents.

These may include identity proof, ownership documents, authorisation letters, prescribed affidavits and other applicable documents.

Make sure that the uploaded files are clear, readable and in the prescribed format.

Step 8: Pay the Government Registration Fee

Once the application details and documents are complete, the applicant must pay the applicable government processing fee through the prescribed payment facility.

After successful submission, an Application Reference Number (ARN) is generated.

Applicants should save this number because it helps them track the application.

Step 9: Application Verification by Authorities

After submission, the application goes through the prescribed verification process.

The concerned authorities examine the publication details, applicant information, title and supporting documents.

If any clarification or additional document is required, the applicant may receive a deficiency or objection communication.

Step 10: Receive the PRGI Certificate of Registration

If the application fulfills all applicable requirements and is approved by the competent authority, PRGI issues the Certificate of Registration.

The publisher can then proceed with publication activities in accordance with the applicable legal requirements.

RNI Registration Fees in India

Before starting the registration process, most applicants want to understand the total cost involved.

The government processing fee for a new periodical registration application is ₹1,000.

However, the total expense may vary depending on the professional assistance required, document preparation and other applicable costs.

Here is a general breakdown:

Fee Component	Cost
Government processing fee	₹1,000
Professional assistance	Depends on service requirements
Affidavit preparation	As applicable
Document preparation	As applicable
Other expenses	Depends on the application

The government fee and professional service charges are separate.

If you are applying for the first time, getting professional assistance can help you understand the requirements and prepare the application correctly.

For the latest government fee details, applicants should refer to the official PRGI guidelines.

How Much Time Does RNI Registration Take?

The time required for PRGI registration depends on the application category and verification requirements.

There is no guaranteed processing time for every application.

Some applications may take longer because of title-related objections, incomplete documents or additional verification requirements.

The following factors can affect processing time:

• Availability of the proposed publication title.

• Accuracy of owner and publisher information.

• Completeness of supporting documents.

• Verification by the concerned authorities.

• Printing press approval and details.

• Response to deficiency communications.

Applicants should regularly check their application status on the Press Sewa Portal.

Providing correct information and responding to queries on time can help prevent avoidable delays.

Difference Between Old RNI Registration and New PRGI Registration

Many publishers still use the term RNI Registration because it was commonly used for newspaper registration in India.

However, the registration framework has changed following the introduction of the PRP Act, 2023.

Here are the major differences:

Basis	Old RNI System	New PRGI System
Authority	Registrar of Newspapers for India	Press Registrar General of India
Applicable Law	Press and Registration of Books Act, 1867	Press and Registration of Periodicals Act, 2023
Application System	Earlier declaration-based process	Online Press Sewa Portal
Registration	Earlier registration procedure	New Certificate of Registration
Process	Earlier administrative system	Digital registration system

The new framework aims to simplify the process and improve the management of periodical registration.

Common Mistakes to Avoid During RNI Registration

Many applicants face problems because of small mistakes while completing their applications.

Here are some common issues you should avoid.

1. Selecting an Unavailable Title

Choosing a title that is identical or confusingly similar to an existing publication may lead to objections.

2. Incorrect Personal Information

Always check the name, address and identity details of the owner, publisher and editor.

3. Incomplete Documents

Missing affidavits, identity proofs or organisational documents can affect the application.

4. Incorrect Printing Press Details

The printing press information should be accurate and properly verified.

5. Not Checking Application Status

Applicants should regularly monitor their application and respond to any communication from the authorities.

6. Ignoring Legal Requirements

Publishers should understand the applicable requirements under the PRP Act, 2023, before starting publication.

Avoiding these mistakes can make the application process more organised and reduce unnecessary complications.

Why Choose PSR Compliance for RNI Registration?

Starting a newspaper or magazine involves several registration formalities. For someone who has never applied for PRGI registration, understanding the Press Sewa Portal, title verification and document requirements can be confusing.

This is where professional assistance can make the process easier to understand.

PSR Compliance provides registration and compliance assistance to individuals, publishers, startups and organisations across India.

Our team helps applicants understand the registration requirements and complete the necessary application formalities.

How PSR Compliance Can Help

• RNI and PRGI registration guidance.

• Assistance with publication title selection.

• Guidance on title verification requirements.

• Document checklist and preparation support.

• Assistance with Press Sewa Portal applications.

• Guidance on owner and publisher details.

• Printing press information and application guidance.

• Support with application-related queries and deficiencies.

Whether you want to start a Hindi newspaper, an English daily, a regional publication or a monthly magazine, PSR Compliance can help you understand the applicable registration process.

Our aim is to make regulatory requirements easier for publishers so they can focus on building their publications.

Frequently Asked Questions About RNI Registration

1. What is the full form of RNI?

RNI stands for Registrar of Newspapers for India. The office has now been renamed the Press Registrar General of India (PRGI).

2. Is RNI registration mandatory for newspapers in India?

Eligible newspapers and periodicals covered under the Press and Registration of Periodicals Act, 2023, must obtain a Certificate of Registration before publication.

3. How can I apply for RNI registration online?

You can apply through the official Press Sewa Portal. The process involves creating an owner account, entering publication details, appointing a publisher, uploading documents and paying the applicable government fee.

4. What is the government fee for RNI registration?

The government processing fee for a new periodical registration application is ₹1,000. Additional professional and documentation expenses may apply.

5. Can I register a monthly magazine under PRGI?

Yes, an eligible monthly magazine containing public news or comments on public news can be registered under the PRP Act, 2023.

6. Can I register a newspaper in Hindi or another regional language?

Yes, eligible publications can be registered in Hindi, English and other languages, subject to applicable registration requirements.

7. Can a company apply for PRGI registration?

Yes, an eligible company or organisation can apply for registration after meeting the ownership and other requirements prescribed under the applicable law.

8. Is RNI registration possible without a printing press?

Applicants must provide the details of an eligible printing press for their proposed publication and complete the applicable portal formalities.

9. What is a PRGI Certificate of Registration?

It is the official certificate issued by the Press Registrar General of India after approval of an eligible periodical registration application.

10. Can I change the newspaper title after registration?

A registered publication cannot simply change its title without following the applicable PRGI procedure. Publishers must submit the required application through the prescribed process.

11. What is the Press Sewa Portal?

The Press Sewa Portal is the official online platform used for periodical registration and related services under the new registration framework.

12. Is RNI registration the same as PRGI registration?

RNI registration is the commonly used older term. PRGI registration refers to the current registration framework under the Press and Registration of Periodicals Act, 2023.

Get Professional Assistance for RNI Registration in India

Planning to start your own newspaper or magazine? Before publishing your first edition, make sure you understand the registration requirements and complete the necessary formalities.

From selecting a suitable publication title to preparing documents and submitting an application through the Press Sewa Portal, every step requires attention to detail.

At PSR Compliance, we assist individuals, publishers and organisations with RNI (PRGI) registration requirements.

Our team can guide you through the documentation and application process so you can move forward with greater clarity.

Start Your RNI Registration Today!

Get in touch with PSR Compliance for professional assistance with newspaper and magazine registration in India.

PSR Compliance

• Website: www.psrcompliance.com/rni-registration

• Contact Number: +91 8796104190

• Email: support@psrcompliance.com

PSR Compliance - Regulations Simplified.